msgbc summit & exhibition


This exhibitor manual is designed to help you plan a successful exhibition, to avoid any problems and to enjoy a smooth, trouble-free run-up to the event. Please do not hesitate to contact the organising team if you have any queries. 

Please ensure you read this manual fully and don't forget to get your completed forms back to the correct suppliers by the stated deadlines. 

If you have any questions, require special assistance or any clarification whatsoever, please do not hesitate to contact us. 

Have a great exhibition! 



On build-up days, contractors & exhibitors are required to wear a wristband in order to gain access to the hall. Please note, access will be refused to all contactors & exhibitors who are not wearing a wristband. Wristbands can be collected from the security desk located at the front entrance of the hall. 


  Date   Time   Location  
LCF Build Up  8th May  08.00 – 18:00  Room AO1 King Fahd Conference Centre 
LCF Open   9th May  08:00 – 18:30  Conference Centre & Auditorium  
MSGBC Build Up  9th May 

08.00 – 18:00 

(please note all stands must be completed by 18:00) 

Chapiteau in King Fahd Conference Ground  
MSGBC Open  10th May  08:00 – 18:30  Chapiteau & Conference Auditorium 



11th May  08:00 – 16:00 

Chapiteau & Conference Auditorium 


MSGBC Breakdown  11th May  16:30 onwards  Chapiteau & Conference Auditorium 


Compulsory Tasks : 

Deadline Date   Item  Requirement  
15th April   Logo & Company Profile   Send to [email protected] to update your company profile on the MSGBC site  
11th April  Confirm Stand Type   Confirm your stand type (e.g. shell scheme or space only) to [email protected]  
Please register for your passes ASAP to ensure you receive joining instructions and other pre-event information. 

Register for your Passes 


Please register for your passes using the link provided in the Welcome email. If you would like to purchase additional passes please contact Laurent Lafont.  
25th April   Confirm Fascia Name Board text (for Shell Scheme stands only)  Please email [email protected] with the text you would like written on your fascia name board 
20th April  Space Only Plans (For Space Only Exhibitors only)  Submit space only plans to Emma Winstanley ([email protected]) 

Optional Tasks:

Please note: we have your company name listed as per contract, this will be on all signage. Please email [email protected] your full company name that you want listed. 

Deadline Date  



Preferential booking rates will be available until 20th April   Accommodation 

Book accommodation at special rates: 

King Fahd Hotel 

Deadline 20th of April 


Shipping   DSV1
Jeff Broom
[email protected] 
2 weeks before  Catering  For initial enquiries please contact [email protected]  
2 weeks before  AV

Magniva International 

Caroline Mwangi – 
[email protected] 

Cc:[email protected] 

 King Fahd Palace Hotel 

Rte des Almadies,  



Download the LCF Floor Plan:

Download the MSGBC Floor Plan:



 LCF Day Exhibitors Only (9 May 2022) 

LCF stands will be 2mx2m and will include a poseur table and two stools. Exhibitors are permitted to bring two pull up banners.

MSGBC Shell Scheme Stands  (10-11 May 2022)

Unless otherwise already specified, stands 20m2 and below are considered to be a shell scheme stand. If you wish to change your stand to space only, please send an email to [email protected] by Monday 11th April 2022. Unfortunately, we cannot accept requests once the deadline has passed.  

Shell scheme stand packages includes the following:

  • Shell scheme stand and walls 
  • Fascia nameboard 
  • 1 x power socket 
  • 1 x table and 2 chairs 

Fascia Name Board  

Your company name will be displayed by using vinyl lettering, which will be attached directly to the fascia. Please confirm the company name you wish to display by 25th April to [email protected]  


As part of the shell scheme package, you will have 1 x power sockets. Please note, if you require sockets or other electrical requirements, please contact Magniva Events (Caroline Mwangi –  [email protected])  


Please note no graphics are included in a shell scheme stand. If you wish to upgrade your shell scheme package to include graphics, then please contact Magniva events (Caroline Mwangi – [email protected]) 

Lightweight display materials may be mounted directly onto the stand walls using velcro only (hook and loop side of velcro required). It is not permitted to attach display materials directly by the use of staples, tacks or nails. Any damage caused to the shell scheme panels in this way will be charged back to the exhibitor. 

Additional Items 

Should you wish to order any additional items outside your package e.g. graphics, electrics, furniture please contact  Magniva Events
Caroline Mwangi –  [email protected]) 

Space Only Stands  

Unless otherwise already specified, stands 20m2 and above are considered to be a space only stand.  

If you wish to change your stand to shell scheme, please send an email to [email protected] by Monday 11th April 2022*. Unfortunately, we cannot accept requests once the deadline has passed.  

Each space only exhibitor receives an allotted stand space. Space only or ‘free builds’ will need to address flooring preferences and lighting as an integral part of their stand. It is important that you also take into consideration views of your stand from every angle, and ensure that the back of your structure, if visible, is clearly finished off. Fixing items to the hall structure or any surrounding shell scheme is strictly prohibited. 


Space only/free build stands do not receive any electrics as standard. If you require a mains connection, socket or other electrical equipment, please contact Magniva events (Caroline Mwangi –  [email protected]) 


If you wish to order graphics for your stand, please contact Magniva events (Caroline Mwangi –  [email protected]) 

Additional Items 

Should you wish to order any additional items outside your Space Only package e.g. furniture, please contact Magniva events

(Caroline Mwangi –  [email protected]) 

Stand Plans 

All space only exhibitors must submit stand design information to the Organiser in advance of the show to gain approval to build. We will require the following information that should be emailed across to Emma Winstanley at [email protected]. The deadline to receive this information is 20th April 2022. 

  1. Stand plans (with full dimensions) 
  2. Risk Assessment 
  3. Method Statement (with H&S representative details) 
  4. Construction Phase Plan 
  5. Contractor details 

Stand design guide for space only stands 

Single story stands cannot be built any higher than 3.5m in height. 

This includes all Stand fitting, walls, lighting, signage and platforms and all stands must be built within the required time – overnight working is not available. 


Platforms are permitted but consideration to wheelchair and less-able bodied visitors must be given.


 Space only sites are not provided with any partition walling. On divided sites (where the stand adjoins neighbouring stands or the Venue), exhibitors are responsible for erecting their own walls meeting with the following requirements: – 

  1. Partitions must be a minimum height of 2.5m and the walls must be dressed above 2.4m in a plain, neutral colour to a maximum height of your stand. 
  2. Branding and logos are not permitted on the rear of dividing walls where these overlook neighbouring exhibitors. 
  3. Exhibitors may not use the back of the other stand walls without the consent of the exhibitor concerned. 
  4. Exhibitors adjoining a shell scheme stand may not use the reverse of the neighbouring shell as their dividing wall. 

Solid runs of construction or walling along gangway edges are forbidden. All stands, irrespective of height, must have at least 50% of each frontage either open or fitted with (approved) transparent material with no more than a 4m continuous run of solid walling.  

Where runs of walling are to exceed 4m a minimum of 1m visual break must be incorporated. The break must span 0.5m to 2m in height measured from the building floor. This ensures a break for both wheelchair users and standing people. Furthermore, a visual break must be 100% transparent.  

The only exception to this is on a perimeter stand space, where the back wall can be built to 100%. Please note that no rigging is permitted in this venue. 


We have secured preferential rates for accommodation at the following hotels.  Please note availability is limited so early booking is advised. To receive preferential booking rates please book by the dates listed:

The King Fahd Hotel:

Click here to complete the booking form for the King Fahd Hotel.

Preferential rates available until 20th April

 Terrou Bi Hotel:

Please email [email protected] mentioning MSGBC and Clarion Events for the negotiated rate of 143 000 XOF (218EUR/night)

Preferential rates available until 15th April


Magniva events is the official AV supplier for LCF/MSGBC. 
For enquires please contact: 
Caroline Mwangi 
[email protected] 


The exhibition hall is carpeted. If you wish to add additional flooring please contact: 
Caroline Mwangi 
[email protected] 


The King Fahd is the official and sole supplier for catering at LCF/MSGBC. The King Fahd hold the exclusive right to supply all food and beverages consumed on-site, and charges will be levied directly to you if any external catering is used without consent from organizer including any buyout fees charged onsite or post event. Consideration may be given to an exhibitor to provide their own catering in exceptional circumstances, and only where approval has been sought in advance and corkage fees have been paid. 

For initial enquires please contact: [email protected]  



The cost of basic stand cleaning is included in your contract.  All stands will be cleaned overnight prior to each opening day of the event. 

Please note: Contractors/exhibitors are responsible for ensuring that build and breakdown waste is disposed of properly. Any waste left by contractors or exhibitors will be charged to the exhibitor after the event. 


Company Profile & Logo  

If you have not already done so, please email through your company logo and profile to [email protected]  

Logo: High resolution in an eps, ai or pdf file. Gif, jpg or bitmap files will not be accepted. 

Company Profile: maximum length of 100 words. 


Magniva events is the official Electrics supplier for LCF/MSGBC. 
For enquires please contact: 
Caroline Mwangi 
[email protected] 
Shell scheme stands will be provided with one socket as part of their stand package.  

Space Only stands are required to provide their own electrics through their official stand contractor. 


DSV is the official and sole suppliers for freight services (including freight forwarding, lifting and storage) at LCf/MSGBC. They can assist you with: 

  • Customs clearance 
  • Transportation of goods from within the UK and from overseas 
  • Forklift, trolley, and pallet truck hire services 
  • Handling of goods on site 
  • Empties storage 

For enquires please contact: 

Jeff Broom  
DSV Solutions 
Tel. +44 (0 121 780 2627 
[email protected] 


Magniva events is the official Furniture supplier for LCF/MSGBC. 
For enquires please contact: 
Caroline Mwangi 
[email protected]  

Health & Safety  

As an exhibitor, you have a legal and moral duty of care for the safety of anyone who may be affected by your activities. You are ultimately responsible for all aspects of safety on your booth during the build-up, open period and breakdown of the show. Please ensure you read and understand the below regulation documents: 

Download the g-Guide here – The g- Guide is our global guide to the minimum safety standards 

If you are using an external contractor for any services, please contact [email protected] for approval. 


Magniva events is the official Furniture supplier for LCF/MSGBC. 
For enquires please contact: 
Caroline Mwangi 
[email protected] 

Stand Builders 

Our recommended stand builders are: 

Caroline Mwangi 
[email protected] 

Amanda Saw 
[email protected] 






Assessing the Impact of Covid-19 on Project Progress

Updates on Recent Local Content Legislation & Regulation, Actions Taken & Opportunities Created

From Development Phase to Production Phase: Keeping on Developing Local Capacity and Filling the Gaps

Time Details
8:00 – 09:45 Registration and Networking begins
9:45 Local Content Forum Day begins
11:00 – 11:45 Networking Coffee Break
13:15 – 14:15  Networking Lunch
15:45 – 16:15 Afternoon Networking Break
16:15 – 18:30 Networking Drinks
16:15 – 17:30 Town hall Session
18:30 Close of Conference Day 1



Views From The Top: Opening Ministerial, NOC & Regulator Addresses

Industry Updates: The Region’s Main Operators Share Their Strategy and Ambitions for 2021 and Beyond

New Energies: Exploring How Senegal Has Catalysed Renewable Investment In Order To Improve Energy Security, Reduce The Cost of Power and Expand Rural Electrification

The Future of Gas To Power

What Seismic & Geophysical Data Say About the Future of the Basin

Time Details
8:00 – 09:00 Registration and Networking Breakfast
9:45 MSGBC Basin Summit & Exhibition  Day 1 begins
10:00 – 11:00 Morning Networking Break and Ministerial Tour of Exhibition
13:15 – 14:30 Networking Lunch
16:15 – 16:45 Afternoon Networking Break
17:30 – 18:30 Networking Drinks
18:30 Close of Conference
18:30 – 21:30 Gala Dinner




Focus on Project Delivery: Operational Approaches and Infrastructure Upgrades

LNG, Gas-to-Power or Domestic Commercialisation: What Path for Produced

Understanding ESG: Incentives & Deterrents and The Impact on New and Ongoing Projects


Time Details
8:30 – 09:00 Registration and Networking Breakfast Begins
9:00 MSGBC Basin Summit & Exhibition Day begins
12:00 – 13:00 Networking Lunch
13:00 – 14:00 Stage 1: Upstream & Energy Development
13:00 – 14:00 Stage 2: Project Delivery & Infrastructure Upgrades
15:00 – 16:00 Closing Panel and Summit Summary
16:00 End of Conference


Access detailed agenda


For the UK and Europe you do not need a visa to travel to Senegal, but your passport must be valid for at least 3 months from the date of entry into the country.


To enter Senegal individuals must provide either a negative PCR COVID-19 test dated no more than 72 hours earlier, issued in the country where you started your trip and authorized by that country, or a recognised health organisation or a vaccination certificate with QR code issued by the health authorities of the country of vaccination at least 14 days before the date of travel. For those who cannot prove vaccine status, including children over 2 years, a negative PCR test remains necessary for entry into Senegal.

You will be asked to fill a ‘Public Health Passenger Locator’ and a Public Health form at check-in or on board the flight. Most airlines request passengers to fill in a locator form at check-in.


All travelers should be up to date with routine vaccination courses and boosters as recommended.

There is a risk of yellow fever transmission in Senegal. A certificate of yellow fever vaccination is only required to travelers arriving from countries with risk of yellow fever transition and for travels having transited through an airport of a country with risk of yellow fever transmission, therefore you are not required to have proof of yellow fever vaccination to gain entry into Senegal. However, as there is risk of yellow fever transmission it is strongly recommended that you have the vaccination if you have not already done so. You should be vaccinated at least 10 days before you travel to allow enough time for the vaccine to work.

 Follow the link to find a vaccination center near you (search location not postcode):

For those of you who are already vaccinated: According to WHO the yellow fever certificate will be valid for the duration of the life of the person vaccinated. A valid certificate presented by arriving travelers cannot be rejected on the ground that more than 10 years have passed since the date the vaccination became effective. Boosters or revaccination cannot be required.

Please check the below link to view all the vaccinations recommended for most travelers visiting this country:


There is a high risk of malaria in Senegal. It is advised that you take anti-malarial medication when travelling. This can be prescribed by your GP, pharmacist or a travel clinic.

How far in advance you take the medication depends on which one you choose. The various medications also have different lengths of time that they must be continued after you have left the malarial zone. It is advised to consult your GP on medications as they have differing side effects. Malarone, whilst more expensive, is known to have the least side effects.

Covid-19 Guidelines

Keeping You Safe at MSGBC 2022

In response to COVID-19, the implementation of enhanced measures will provide our audience with the assurance and confidence that our events have health and safety as our number one priority. Covid security measures will be in place following the local guidelines, additionally we will ensure that there is: 

  • Regular cleaning of communal facilities. 
  • Hand sanitizer made widely available 
  • Safe room and hall layouts to avoid overcrowding. 
  • We encourage you to also think carefully about Covid-19 on and around your stand.