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MSGBC Basin Summit & Exhibition

COVID-19 Safety Protocol

Your health, safety and wellbeing is a priority for us.  With that in mind, the following safety measures have been adopted by the Energy Council.

SOCIAL & PHYSICAL
DISTANCING

Registration Process

  • Pre-Registration: Online pre-registration will be required for all events to minimize queues and contact during the registration process.
  • Digital Credentials: A digital delegate pass will be issued on pre-registration. Your mobile device will serve as your “access card” and showguide to the event, and will enable access upon entry and exit. This will not replace the physical badges and lanyards.
  • Help Desk: If live assistance is required for registration, please adhere to social distancing for queuing with two-meter floor markers in place.

Please arrive at the venue earlier than usual to allow time for safety protocol.

 

Entering the Venue

  • Temperature Checks: All delegates will be screened via contactless temperature checks prior to entering the venue through designated entrances. If a visitor is identified with a “high temperature” (above 99.5°F / 37.5°C), then he/she will be directed to an isolation room and emergency medical services will be notified in compliance with local health authority procedures.
  • Staggered admission: The number of attendees into the conference hall and/or exhibition may be restricted and/or divided into timed sessions to manage crowd density and better adhere to social distancing guidelines.
  • Entry and Exit: Please follow marked entry and exit points. Barcode/QR codes will be digitally scanned to allow entry.

During the Conference & Exhibition

  • Face Coverings: Face coverings are to be worn at all times when inside of the venue (i.e. Conference hall, Exhibition floor, Meeting rooms, etc.) Should a delegate fail to arrive with proper protective covering, a facemask will be provided.
  • Greetings and Handshakes: Please maintain social distancing when greeting. We recommend the elimination of handshakes and exchange of business cards.
  • Hand washing: Please engage in regular hand washing. We will also place hand sanitizer stations at key locations throughout the venue, with regular use encouraged.
  • Queuing: When queuing, please stand on the specified floor markers to ensure a minimum distance of two meters at all times.
  • Seating: Our event seating capacities will follow social distancing guidelines. Please adhere to all relevant signage.
  • Floor Plan: Delegate traffic flow through the venue may be restricted. Please adhere to all relevant signage, including when one-way directional arrows are indicated.
  • Conference/Meeting Rooms: All conference, meeting and break room seating will follow social distancing guidelines. Rooms will be cleaned between sessions.
  • Food & Beverage: Venues and catering partners will provide all food and beverage in a safe and clean manner. Please adhere to all relevant signage indicating limited seating and distanced tables.

CLEANING &
HYGIENE

Registration Process

  • Pre-Registration: Online pre-registration will be required for all events to minimize queues and contact during the registration process.
  • Digital Credentials: A digital delegate pass will be issued on pre-registration. Your mobile device will serve as your “access card” and showguide to the event, and will enable access upon entry and exit. This will not replace the physical badges and lanyards.
  • Help Desk: If live assistance is required for registration, please adhere to social distancing for queuing with two-meter floor markers in place.

Please arrive at the venue earlier than usual to allow time for safety protocol.

 

Entering the Venue

  • Temperature Checks: All delegates will be screened via contactless temperature checks prior to entering the venue through designated entrances. If a visitor is identified with a “high temperature” (above 99.5°F / 37.5°C), then he/she will be directed to an isolation room and emergency medical services will be notified in compliance with local health authority procedures.
  • Staggered admission: The number of attendees into the conference hall and/or exhibition may be restricted and/or divided into timed sessions to manage crowd density and better adhere to social distancing guidelines.
  • Entry and Exit: Please follow marked entry and exit points. Barcode/QR codes will be digitally scanned to allow entry.

During the Conference & Exhibition

  • Face Coverings: Face coverings are to be worn at all times when inside of the venue (i.e. Conference hall, Exhibition floor, Meeting rooms, etc.) Should a delegate fail to arrive with proper protective covering, a facemask will be provided.
  • Greetings and Handshakes: Please maintain social distancing when greeting. We recommend the elimination of handshakes and exchange of business cards.
  • Hand washing: Please engage in regular hand washing. We will also place hand sanitizer stations at key locations throughout the venue, with regular use encouraged.
  • Queuing: When queuing, please stand on the specified floor markers to ensure a minimum distance of two meters at all times.
  • Seating: Our event seating capacities will follow social distancing guidelines. Please adhere to all relevant signage.
  • Floor Plan: Delegate traffic flow through the venue may be restricted. Please adhere to all relevant signage, including when one-way directional arrows are indicated.
  • Conference/Meeting Rooms: All conference, meeting and break room seating will follow social distancing guidelines. Rooms will be cleaned between sessions.
  • Food & Beverage: Venues and catering partners will provide all food and beverage in a safe and clean manner. Please adhere to all relevant signage indicating limited seating and distanced tables.

Enhanced Venue Cleaning

  • Venues will undergo rigorous cleaning before, during and after the opening of both the Conference Hall and Exhibition Floor. 
  • Restrooms (including floors, mirrors, wash basins and amenities) will be cleaned and disinfected hourly. 
  • Dedicated staff will be assigned to disinfect common areas, including frequently touched surfaces such as lift buttons, hand rails, door knobs, seating areas, tables, etc. throughout the day.  

Stand Cleaning

  • Exhibitors will have access to cleaning and disinfection equipment for booths, exhibits and promotional materials throughout the event. The distribution of physical and/or promotional materials may be limited and/or prohibited in favor of digital materials.  

Waste Management

  • The collection and removal of waste receptacles will be increased during events. Specific waste bins for mask disposal will also be provided and clearly identified, with a proposed schedule to regularly disinfect the waste receptacles themselves. 

Separation Screens

  • Where social distancing cannot be maintained, the following measures will be implemented: a) increasing the frequency of hand washing and surface cleaning; b) limiting the time of the given activity; c) using screens or barriers to separate people using back-to-back or side-to-side (rather than face-to-face); and reducing the number of people each person has contact with by using fixed teams or partners (so each person works with only a few others). 

OFFICIAL SUPPORTERS
2022

Contact Us

Speak to a member of the team to discuss your involvement in the 2022 MSGBC Basin Summit & Exhibition or Register your Interest below.

Amy Miller

Amy Miller

Chief Executive Officer

Laurent Lafont

Laurent Lafont

SVP, EMEA